Varian Medical Systems

HIPAA Statement

Varian works with industry groups to ensure that its products and services meet or exceed industry standards with respect to the Health Insurance Portability and Accountability Act of 1996 ("HIPAA"). Varian's products and services are specifically designed to include features that help our customers comply with HIPAA. VARiS Vision & ARIA use a relational database that employs a secure login process requiring a user name and password. VARiS Vision & ARIA support role-based access. That is, users are assigned to groups, each with certain access rights, which may include the ability to edit and add data or may limit access to data. When a user adds or modifies data within the database, a record is made that includes which data were changed, the user ID, and the date and time the changes were made. This establishes an audit trail that can be examined by authorized system administrators.

Products

Varian's products incorporate the standard codes required by the HIPAA transaction standards for use in radiation oncology, including the related subsets of the International Classification of Diseases, 9th Edition, Clinical Modification (ICD9-CM) and Current Procedural Terminology, 4th Edition (CPT-4).

The VARiS Vision & ARIA system utilize a relational database that ensures all access is through a secure login process requiring a user name and password. VARiS Vision & ARIA support role-based access. Within VARiS Vision & ARIA, users are assigned to groups and these groups in turn are assigned access rights, which may include the ability to edit and add data or may limit access to data. When a user adds or modifies data within the database, a record is made of what data was changed, the user and the time at which the data was changed establishing an audit trail that can be examined by authorized system administrators.

Customer Support

Varian's product support staff will work with customers to help implement Varian's products in a HIPAA compliant environment. All remote access to customer patient information by Varian product support staff will be made using a fully encrypted protocol.

Business Associate

HIPAA requires health care providers to enter into "business associate" contracts with certain businesses to which they disclose patient health information. These business associate contracts generally require the recipients of such information to use appropriate safeguards to protect the patient health information they receive. To perform certain service and support functions, Varian personnel may need access to patient health information maintained by its customers. As a result, Varian may be considered a “business associate” of customers to whom it provides such services. Varian will be providing its customers with a new standard business associate agreement that complies with HIPAA requirements.

Varian's new business associate contract will generally assure its customers that the company will use patient information obtained from them to provide services and support only and will safeguard that information from misuse. The agreement will be effective on April 14, 2003, the current compliance date for the HIPAA privacy regulations, or any later adopted compliance date.

Privacy & Security Policy

To implement these business associate requirements and protect the confidentiality and integrity of the patient information it receives, Varian's Privacy and Security Policy will:

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Tel: 1.888.Varian5 (827.4265)
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